Friday, December 13

Cloud Computing : A boon for CA students and CAs

























Cloud Computing : A boon for CA students and CAs

What is cloud server?
Cloud server is something what we can say is a server, which is installed on web just like a server installed in our office. This is just a layman's view about Cloud Server. Let's not get into technicalities as our subject is to explain cloud computing and how it can be used by a CA (students & professionals).

Examples of cloud
In a narrower term box, dropbox, Google Drive, SkyDrive, 4shared are cloud services.

What it exactly does?
It actually works as a server which stores all our data and the same data can be accessed at any time at any place on any computing device, be it a tablet, PC, laptop or even a mobile.

Can only MS office or utility files be stored on cloud?
No, it is not so.

Can it be used for purpose other than storing files?
Yes. In today's time, even web based application are also made which are based on cloud computing. These applications can be used for HR management, Time Sheet maintenance, Project monitoring, File exchange, Accounting, Office management, and what not.

What is the financial part for using these services?
All the examples given above are free up to a certain limit (say 5 GB), which is enough for a common man, but for a practitioner, the space may be low, and s/he can go for Pro version, cost of which is not much high. For creating web based application and cloud computing relating to it costs to the organization.



How it can be used by CA students?
Well, the CA students are too much tech-savy these days. Cloud service can be used by the students for keeping study material, e-books, notes, presentations, video lectures, etc. on the cloud, which can be accessed at any time from anywhere from any device. These files can also be shared by the students, so that they can exchange files & views on such file. Whenever any file is used, in case of modification, the same get stored on cloud and the updated version can be used by the users. 

How it can be used by CAs in service?
Cloud service can be used by CAs in service for keeping presentations, financial data, office related files, important legal documents, etc. on the cloud, which can be accessed at any time from anywhere from any device. These files can also be shared with colleagues and clients. Whenever any file is used, in case of modification, the same get stored on cloud and the updated version can be used by the users.

How it can be used by CAs in practice?
Ahh! This is the point where even if I write much, it will be less. Cloud computing for a CA can be a boon, if it is used in the best way. It can automate the office. It would not be exaggeration if I say, a CA or his employees even need not to visit office and whole work can be done form anywhere, even home or outstations. A CA can store on cloud all documents relating to office, client's data, client's files, legal papers, employee related data, office accounting related data, project data, etc. Whenever any employee or partner want to access the file, he can do so, even access rights can also be managed. The partner can monitor the progress of the work, while sitting from home, and he can guide the way ahead to his employees and articles. Specialized software can also be purchased, though which, work, projects, employees and administration related work can be monitored. How about an instant solution to the querry raised by employees? Yes it is possible by help of cloud computing. The senior can access the querry, view the related financial data of client, related laws, judgments, etc. instantly on the click. Just imagine, how the life will be much easier in office after this. But on a lighter note, it comes with a caution for articles, there work can be monitored and the partner can instantly see his working.

What are the cautions for using cloud services?

Internet is the most vulnerable place, when it comes to information security, because while sending or receiving the information online, it travels through the web, and it can be evesdropped or misused by someone with ill intention. But don't worry, there are 'n' no. of solutions for security. While you are using any of the examples mentioned above, they are most safe, and till you keep your password with you, there can be no harm. For specially designed cloud computing web based application, the extra security layer can be installed through many mechanisms.

Just imagine, how easy our life would be, if we use such services in the best way possible! Yes, it is indeed a boon to us.

In case of any difficulty, you may comment below, and we will surely revert you back.


Author,

This post has been written by Mr. Anshul Mandowara. He is a Chartered Accountant and B.Com. He is having much interest in Information Technology, Information Security, Cloud Computing and Internet. He can be reached at www.IndiAnsh.com or www.twitter.com/IndiAnshul.

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